What documentation must be provided to complete a Form I-9?
What documentation must be provided to complete a Form I-9?
Driver’s license or identification card issued by a state or outlying territory of the U.S., provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
Do you need original documents for i9?
No. Employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate.
What is an I-9 supposed to prove?
Form I-9, the Employment Eligibility Verification, is a U.S. Citizenship and Immigration Services (USCIS) form used for verifying the identity and employment authorization of individuals hired for employment in the United States.
Is Passport enough for i9?
For badging purposes—Two forms of identification (such as a state driver’s license, state identification card, U.S. Passport, military ID card, birth certificate, or Social Security card). For I-9 purposes—You must choose from the List of Acceptable Documents : One document from List B and one document from List C.
What happens if I don’t have an i9 document?
A. If an employee is unable to present the required document or documents within 3 business days of the date employment begins, the employee must produce a receipt showing that he or she has applied for the document. In addition, the employee must present the actual document to you within 90 days of the hire.
Who keeps the i-9 form?
I-9 forms should always be maintained separately from personnel files and retained according to the U.S. Citizenship and Immigration Services (USCIS) retention requirements: “I-9 forms should be retained for three years after the date of hire, or one year after the date employment ends—whichever is later.” The Form I-9 …
What if an employee never completed an i9?
If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. An employer must give an employee the option to present acceptable documentation of the employee’s choice to bring the Form I-9 into compliance with the INA.
When must I-9 form be completed?
Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay). For example, if your employee began work for pay on Monday, you must complete Section 2 by Thursday of that week.
What are documents needed for i9?
Documents that may be used under “List A” of the I-9 form to establish both identity and employment eligibility include: An unexpired U.S. Passport, A U.S. Passport Card, A Permanent Resident Card (often called a “green card”) or Alien Registration Receipt Card with photograph, An unexpired Temporary Resident Card,
What documents are required for I 9?
Most Common I-9 Verification Documents. For US citizens, the most common forms used to demonstrate eligibility are a US passport or a Social Security card and a driver’s license. If a passport is used, then no additional documentation is required.
What identification is needed for I 9?
Documents that may be used under “List B” of the I-9 to establish identity include: Driver’s license or identification card issued by a U.S. state or outlying possession of the U.S. provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address;
How long to retain i9?
A: Employers must retain I-9 forms for at least three years, or for one year following the employee’s separation from the company, whichever is later. It is a best practice to store all I-9 forms together in one file since they must be produced promptly following an official government request. Conclusion: